Event
The event a specific budget item applies to.
If a budget item applies to a specific event (e.g. medals for your 5K), set this to the specific event you want the item to apply to. When you do that, and the item is set to the Per participant quantity type, the item price apply only to participants in this event (e.g. the 5K).
Alternatively, if a budget item applies to all events (e.g. shirts for all events in your race) and the item is a Per participant item, setting this to All events will ensure that the item price applies to the sum of all participants across all events in your race.
If an item's quantity type is set to Per event or Custom, specifying the event will attribute the revenue or cost for a given item to that specific event's P&L.
Price
The price earned on a revenue item or paid for a cost item.
The quantity an item price will be applied to depends on the item's quantity type. There are three quantity types to choose from:
Per participant (
): The item price applies to each participant for the selected event (or to all participants in the race, if All events is selected in the Event field).Per event (
): The item price applies to a specific event (or the entire race, if All events is selected in the Event field). Custom (
): The item price applies to whatever custom Quantity override you specify through the budget item editor.
Quantity
The quantity a budget item price is to be applied to.
Depending on the quantity type used for this item, this quantity can be the number of participants for a given event or all events (per-participant pricing), a simple multiplier of 1 (per-event pricing) or any custom quantity you specify (custom pricing).
Total
The item price multiplied by the item quantity.